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A categorical activity administration framework will accompany much-needed adjustment to your projects. Apprentice how to actualize your own PM framework in this guide.



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Have you anytime begin yourself absolutely afflicted at the alpha of a project? Or maybe you’ve scoped out a activity and wondered what to do next.

If this describes you, you apparently charge a activity administration framework.

A activity administration framework – generally beneath to aloof ‘PMF’ – brings abundant bare adjustment to your organization’s projects.



It doesn’t amount whether you’re active an agency, a architecture firm, or arch an engineering team, a well-formulated framework will advice you advance best practices, actualize structure, and get organized. The aftereffect is on-time and under-budget activity delivery.

In this guide, I’ll altercate what a activity administration framework is, why you charge one, and how to actualize a framework for your organization.

The Merriam-Webster concordance defines a framework as a “body of methods, rules, and postulates active by a discipline: a accurate activity or set of procedures”.

And that’s absolutely what a activity administration framework is: a set of methods, rules, and procedures acclimated in activity management.

This framework usually covers the absolute lifecycle of the project. It defines the project’s charter, scope, and purpose aloft initiation. And it specifies the exact processes, steps, and accomplishments bare to assassinate the activity until delivery.

The procedures in a PM framework are all interconnected. Imagine it like an astronomic flowchart area anniversary activity depends on the outcomes of the antecedent processes.

The accomplishments and accomplish in a framework can be either:

For instance, back you’re acquisition requirements from a client, you can additionally go about creating your advertisement templates (i.e. accompanying action). However, you can’t alpha assignment afore you’ve aggregate all the requirements, i.e. it’s a consecutive action.

You ability not alarm it as such, but your alignment best acceptable already has a activity administration framework in place. Aloof anticipate of what happens back you acreage a new client. You apparently accept a set of rules for onboarding the client, acquisition requirements, and alignment teams.

The complete accumulating of all these rules would be alleged your organization’s “project administration framework”.

A accepted antecedent of abashing for activity administration beginners is the aberration amid PM frameworks and methodologies.

As we wrote in an beforehand article, a activity administration alignment is a “set of allegorical attempt and processes for managing a project”.

On paper, this sounds appealing abundant the aforementioned as a PM framework.

The difference, however, is in their rigidity.

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Project administration methodologies are carefully defined. If you use the Chip Activity Administration (IPM) methodology, for instance, your activity will accept to accept its amount components:

Failure to do so will account the alignment to abatement apart.

This acerbity can be attributed to the academic attributes of activity administration methodologies. The rules and guidelines are set by an alien ascendancy such as PMI or GPM (for PRiSM). Activity managers accomplished to use a accurate alignment will, as a rule, chase its guidelines strictly.

In contrast, a activity administration framework gives you added freedom. You can actualize and carelessness rules as necessary. It’s accepted to borrow elements from altered methodologies to actualize a “hybrid” framework that fits your requirements.

For example, software development shops sometimes admit projects application the IPM methodology. During execution, however, they about-face to the Agile methodology.

Even further, a PM framework includes every aspect of activity management, alike the stages not included in a academic methodology. If you charge all-encompassing onboarding for new clients, your framework will accommodate it. If post-delivery you charge to accumulate audience engaged, you can actualize a framework for that as well.

Think of a activity administration framework as a DIY activity for managing every aspect of your projects.

It’s accessible to see how application a accepted activity administration framework beyond the alignment helps. Things become added streamlined, ability administration becomes easier, and repeatable processes become added consistent.

These allowances are decidedly important in the ambience of an agency. As any industry adept will acquaint you, one of the hardest problems in growing an bureau is ascent solutions. Too abounding agencies abatement into the allurement of carrying custom solutions for anniversary client, crumbling admired ability time in administration and organization.

By adopting a activity administration framework, you can accompany much-needed accord to the agency’s applicant administration and activity delivery. You can actualize abundant frameworks for anniversary band-aid and ensure constant achievement behindhand of the client, project, or industry.

A centralized certificate administration belvedere – like Workamajig – can accompany bendability to your ability sharing

Imagine accepting a new applicant and instead of apprehensive what to do next, you accept a ready-to-use roadmap. You aloof bung in capacity of the new activity and you’re accessible to start.

In short, adopting a activity administration framework helps you:

Perhaps the bigger acumen to accept a activity administration framework is simple: anybody abroad already has one. If your bureau skips creating its own framework, you’ll bound acquisition yourself outbid and outperformed by better-organized competitors.

A aesthetic activity administration framework can be a able aggressive advantage. Accept one as anon as you can.

Now comes the catchy part: creating a activity administration framework for your organization.

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This is neither a quick nor a ancient exercise. Any PM framework you actualize takes time. It additionally takes amaranthine revisions. You accept to be accommodating to adapt the framework as you apprentice new things.

Think of it as a “living” certificate that shows your alignment how to accord with projects.

While the exact framework will alter from business to business, the fundamentals abide the same.

In the sections below, I’ll allotment a abrupt overview of these fundamentals and how to go about creating your own activity administration framework.

Projects booty altered shapes in altered organizations. In an agency, for instance, your projects can be broadly disconnected into two categories:

How you administer anniversary of these projects can’t be the same. An centralized activity doesn’t crave the aforementioned akin of onboarding, reporting, or account as a applicant project.

Your aboriginal step, therefore, should be to map your activity path.

Figure out how new projects admission the pipeline.

Ask yourself:

Your ambition is to actualize abstracted frameworks for centralized and alien projects. These will allotment a lot of elements, but will additionally accept audible features. An centralized activity framework, for instance, won’t accept the continued onboarding of a applicant project.

This exercise will advice you amount out how your centralized and alien projects are distinct, and how to appraise them.

When it comes to activity planning and execution, don’t reinvent the wheel. Popular activity administration methodologies already accept awful developed processes to bear projects successfully. Borrow from their model, alteration things as necessary.

For instance, in the PMBOK methodology, the activity administration lifecycle is broadly disconnected into these bristles phases:

Instead of creating your own activity from scratch, you can accept elements from anniversary phase.

In PMBOK, for example, the activity admission date involves developing a business case, adventure a achievability study, and ambience up a PMO.

While this abundant if you’re ambience up, say, a ability plant, it ability be abstract if you’re active an SEO agency. You already accept a business case (the client) and you already accept the feasibility.

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In such a case, you can skip these elements and focus on developing a activity charter.

Think of the alignment as axle for you to actualize your own processes. These are “best practices”; you can accept or abandon them as necessary.

PMBOK is a abundant alignment for architecture the foundations of your activity administration framework. You can apprehend added about it in our activity administration guide.

Other methodologies you can accede accommodate PRINCE2, Agile, Scrum, Critical Aisle Method (CPM) and Chip Activity Administration (IPM).

There can’t be a distinct framework for every project-type. Besides centralized and alien projects, you’ll additionally accept altered processes for administration projects by size, industry, complexity, agent or client-type.

As we saw above, a simple activity doesn’t charge all-encompassing advance in upfront planning. In a circuitous one, however, planning will booty centermost stage. A activity sponsored anon by the CEO gets added resources, and so on.

Your ambition should be to actualize a “parent” activity framework that includes accepted guidelines for any project. From this, you can actualize “child” frameworks that borrow amount elements from the parent, but accommodate changes to fit specific requirements.

For example, a business bureau ability accept article like this:

When defining your activity administration framework, attending for things that can be accepted to all projects. Maybe you can use the aforementioned arrangement for creating every activity charter. Or maybe you can accept the aforementioned belvedere for autumn all documents.

Keep these elements the aforementioned in any ‘child’ framework you create. Change added elements as necessary.

Adopting this modular admission ensures two things:

Plus, you can additionally actualize added frameworks as and back the charge arises.

One of the amount affidavit to accept a activity administration framework is to ensure bendability and accord beyond all your operations.

To do this, you aboriginal charge to set up some rules for ambidextrous with projects and the abstracts they create.

Take ability administration as an example. There are a lot of learnings from every project. But unless you accept anchored rules for administration this knowledge, it will abide siloed in alone activity teams.

At the actual least, you should accept rules for the following:

A activity administration framework is a charge for any alignment that wants to calibration its operations. A well-crafted framework will accompany much-needed bendability and accuracy to your projects. It will additionally accomplish ability administration easier and advice your teams apprentice from anniversary other.

An accessible way to accept a activity administration framework is to use a PM apparatus like Workamajig. Workamajig’s chip admission to activity administration ensures that your absolute alignment is on the aforementioned folio at all times.

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Last Updated: January 17th, 2019 by admin
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