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This FAQ is to advice the appointed academy official (DSO) abetment with convalescent the abstracts candor in U.S. government systems that advance advice on nonimmigrant students. It additionally provides advice that the DSO can use to adviser -to-be nonimmigrant acceptance and advice ensure that the abstracts on them is constant and accurate.
The advice in this FAQ applies primarily to abstracts entered into the Apprentice and Exchange Visitor Advice System (SEVIS) and the advice the apprentice provides on his or her acceptance appliance and on the Anatomy I-94, Arrival/Departure Record. However, DSOs and acceptance should anxiously analysis added U.S. government-issued affidavit to ensure consistency.
The Department of Homeland Security (DHS) relies on a cardinal of abstracts systems to clue and adviser nonimmigrant acceptance in the United States. DHS and added government agencies use these systems to verify cachet and accommodation for benefits. Anomalies in the abstracts on a authentic alone may announce a abeyant cachet violation.
While best abstracts anomalies are unintentional, they can decay bound assets for schools, students, and the government agencies. Abstracts discrepancies from abstracts acceptance errors are abundantly avoidable.
DHS has been introducing data systems architecture appearance to advice annihilate best abstracts discrepancies. Meanwhile, we charge to booty accomplish to advance abstracts integrity. From ancient advice with your -to-be nonimmigrant students, you charge to accent area errors can action and how they can advice anticipate them.
Most of the abstracts systems with advice about nonimmigrants depend on the constant spelling of names, authentic dates, country of agent (birth), and country of citizenship. Added advice is important, but these abstracts elements are best critical.
For example, the Social Security Administration (SSA) identifies Anatomy I-94, Arrival/ Departure Record, discrepancies as the primary acumen for delays in arising Social Security numbers (SSN) to nonimmigrants.
Name submissions charge be constant on all official biking abstracts (passports, Forms I-20, and Forms I-94). The ancient official affidavit sets the standard. For best nonimmigrant students, this is the SEVIS almanac that creates the antecedent Anatomy I-20, Affidavit of Accommodation for Nonimmigrant Status. Please accredit to SEVIS Advice Hub on Study in the States website for abundant instructions accompanying to SEVIS name standards.
Be actual authentic back entering dates. The date of bearing is an abnormally analytical abstracts element. The U.S. accepted for dates is mm/dd/yyyy, while best added countries use dd/mm/yyyy. However, not all of the U.S. government forms chase the U.S. standard.
The Apprentice and Exchange Visitor Program (SEVP), U.S. Citizenship and Immigration Services (USCIS), and SSA forms use the U.S. standard, mm/dd/yyyy.
The Anatomy I-94, as able-bodied as passports and bearing certificates from best countries use the dd/mm/yyyy format.
The Anatomy DS-156, Nonimmigrant Acceptance Application, uses dd/mmm/yyyy. The ages should be the 3-letter English abbreviation, not numerals. To abbreviate mistakes, acclaim that nonimmigrants use the E-form adaptation of the Anatomy DS 156 (available at http://evisaforms.state.gov/). This anatomy has a bead bottomward account for dates and some added analytical abstracts elements.
The country of agent (birth) is the country that issued the student’s bearing certificate. U.S. government systems use a accepted abstracts table for this field. It should be the name of the country at the time of the student’s birth, alike if that country no best exists.
The country of citizenship is the country that issued (or will issue) the student’s passport. This abstracts acreage is belted to countries that currently exist.
Nonimmigrant acceptance charge accept buying for the accurateness of their annal and booty albatross to analysis their biking and acceptance forms (e.g., Anatomy I-20, acceptance and Anatomy I-94) when they are issued. Acclimation mistakes on the atom is quicker and cheaper than delaying, and it prevents confusion. By accepting the altitude of their acceptance from the U.S. government, acceptance accept fabricated acknowledged commitments and charge authentic annal to verify their compliance.
Instruct nonimmigrant acceptance to anxiously analysis their Forms I-20 anon afterwards receipt.
If the Anatomy I-20 advice is wrong, the apprentice should ask you for a backup Anatomy I-20 with adapted information. SEVIS allows you to adapt and album a Anatomy I-20.
The Anatomy I-94 is a analytical record. In best cases, CBP issues an cyberbanking Anatomy I-94 that a adventurer may acceptance online. It shows that a nonimmigrant has been accurately accepted to the United States, the chic of admission, and the accustomed aeon of stay. It is actual important that the advice on the almanac is correct. A apprentice should analysis their I-94 almanac as anon as possible, finer afore abrogation the airport and admit alteration of any incorrect information. Inconsistencies amid the advice on the Anatomy I-94 and SEVIS annal can abate the affairs of a acknowledged systems interface. In particular, this can account issues with cachet analysis for Social Security numbers.
The DHS Systematic Alien Analysis for Entitlements (SAVE) Program is the primary abstracts antecedent for government agencies alfresco DHS to verify acknowledged acceptance of a nonimmigrant into the United States and allotment to accept a benefit. Agencies appliance SAVE include the SSA and Accompaniment Departments of Motor Vehicles. Employers may additionally use SAVE to actuate if they can accurately apply a nonimmigrant.
Nonimmigrant abstracts retained by SAVE — the abstracts transcribed from the Anatomy I-94 — is superceded by new abstracts anniversary time the alone reenters the United States. Given the abundance of biking and the bound appliance of SAVE data, it is not achievable to actual abstracts discrepancies. For SSA, there is a apparatus for accessory cachet analysis appliance advice from SEVIS.
When errors are found, a DSO charge actual advice in SEVIS as anon as accessible and book a adapted Anatomy I-20. This is a advertisement claim and charge be completed aural the time frames authentic in 8 CFR 214.3 (usually 21 days).
For added advice on acclimation nonimmigrant advice in SEVIS, appointment the SEVIS Advice Hub.
CBP reviews errors on Forms I-94 and issues a adapted anatomy back necessary. The CBP website describes how to accept a Anatomy I-94 corrected.
Students should argue with their admiral to acquisition out how to actual or amend a passport. Best embassies will accept a website with advice for citizens.
No. Visas are acclimated for acceptance into the United States. If discrepancies are acclaimed while in the United States, they can be adapted back the apprentice campaign home. Argue the DOS website, https://travel.state.gov/content/visas/en.html for details.
Technically, visas can be adapted at any U.S. embassy/consulate alfresco the United States. However, if a DOS official is not able to verify accommodation from an application/correction at added than home country, the nonimmigrant will not be readmitted to the United States. It is awful recommended that adjustments to visas be approved at the arising country.
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